Minutes of the Bedford Public Library Trustees
August 11, 2004
Bedford Free Public Library
Bedford, Massachusetts
Rosemary Dyer, Chairperson, called the meeting to order at 8:00 P.M. Those present were Trustees Doris Crowell, Robert Dorer, Rosemary Dyer, Donna Hoffman, Peter Russo. Others present: Director Meredith McCulloch; Assistant Director Vanessa Abraham. Excused: Lynne O’Connor, Michele Ross, Trustees.
VOTED (Unanimously): to accept the Minutes of the July 13, 2004 meeting.
The Director reporter that she had sent a letter to Rick Reed and Peter Naum acknowledging the highly professional quality of Victor Garofalo’s presentation and the Trustees appreciation of his considerable efforts in preparing and presenting comprehensive information, as the Trustees had requested at the July meeting.
Meredith added to her written Director’s report that access door improvements were underway and the vendor has agreed to permit a trial basis to assure that the doors work as expected. She also added that 200 people attended the collaborative outdoor film showing of “Finding Nemo.”
The Trustees reviewed draft documents of the Long Range Plan and the Action Plan by Goal for FY2006, including a revised draft of a Statement of Purpose. Both plans must be submitted by October 1, 2004.
VOTED (Unanimously): to accept the Director’s Report. (Intent: the final version will incorporate suggestions by the Trustees; Donna will draft the final version and circulated it in advance of the September meeting.)
VOTED (Unanimously): to accept the Action Plan by Goal for FY2006.
Meredith reported that the cooling tower repairs and painting were expected to cost approximately $31,000.
VOTED (Unanimously): to authorize the Director to expend up to $20,000 from State Aid to fund building repairs.
There was discussion regarding services required of the Facilities Department and the original agreement regarding the services. Meredith will contact Rick Reed to advise him that the Trustees wish to meet with Richard Jones, Facilities Manager, regarding the process for obtaining needed services. Several of the Trustees plan to attend.
Meredith reported that the carpet would be cleaned shortly. Doris Crowell indicated that she felt greater attention to cleaning of carpets and upholstery was needed.
VOTED (Unanimously): to approve step raises as presented.
The next meeting of the Trustees will be help on Monday, September 13, 2004. The meeting was changed from the original date of September 14 due to the 275th Talent Show that will be held on September 14.
The Trustees agreed to merge two drafts of the statement of purpose to be included in the Long Range Plan.
VOTED (Unanimously): to adjourn at 9:55 P.M.
Respectfully submitted,
Donna Hoffman
Secretary