Library Trustees
BEDFORD FREE PUBLIC LIBRARY
Minutes
May 20, 2004
Meeting called to order at 8:17 pm. Board members present included D. Crowell, R. Dorer, R. Dyer, L. O’Connor, M. Ross and P. Russo. Director M. McCulloch was also present. Absent was board member D. Hoffman.
Secretary’s Report of May 11th 2004 was reviewed. Ms. Ross moved to approve Secretary’s Report for March 2004 and Mr. Dorer seconded.
Vote: 6-0 in favor
Director’s Report was not necessary as all updates were covered in recent May 11th meeting.
Old Business
Secretary Nomination:
Mr. Dorer nominated Ms. Hoffman for position of Secretary. Ms. O’Connor moved to table nomination until Ms. Hoffman was present at June meeting. Mr. Russo seconded. It was recognized that office is scheduled to be filled by July 1st.
Vote: 6-0 in favor
Selectmen’s Citizen Volunteer Meeting:
Ms. Crowell and Mr. Dorer summarized their thoughts on the meeting held on May 18th. Mr. Dorer suggested that Ms. McCulloch request a clarification on the rules of communication and report back to the Trustees.
Chair Nomination:
Mr. Dorer moved to nominate Ms. Dyer as Chair to assume office on July 1st and to continue her roll as interim Chair until that date. Seconded by Ms. Ross.
Vote: 6-0 in favor
Corporation Nominations:
Election of Corporation Trustees was postponed.
Director’s Performance Review
The Director was asked to allow the board to meet in private to review the Directors Managerial Performance Appraisal Form. The Trustees discussed and agreed to the evaluation as written. Ms. McCulloch was asked to rejoin the meeting. Ms. Dyer reviewed the appraisal and Ms. McCulloch confirmed her review of the details and confirmed that she had no further questions. Ms. Dyer, Ms. Ross, Mr. Dorer and Ms. McCulloch all signed the appraisal forms.
Long Range Plan:
The Long Range Planning Committee: Trustees leading Long Range Planning confirmed to include Ms. Ross, Ms. O’Connor, Mr. Dorer and Carolyn Rogers (past Trustee). The first Planning meeting is scheduled for June 8th.
Reference Binder: Ms. O’Connor suggested that a binder be provided to each participant containing all relevant past reference material tabbed to aid in meeting efficiency. Ms. McCulloch agreed to work with Ms. O’Connor to provide the materials.
Additions to Planning Review: Ms. O’Connor asked for any additional topics for consideration not in the current plan. Mr. Russo suggested reviewing the library position on the PATRIOT ACT and also the potential for request of donated equipment within capital needs (i.e. copier)
Adjournment
Mr. Dorer moved to adjourn the meeting at 9:35pm. Seconded by Ms. Ross.
Vote: 6-0 in favor
Respectfully submitted,
Peter Russo, Secretary Pro Tem
Library Trustee Meeting Minutes, May 20, 2004, Page 2 of 2