Library Trustees
BEDFORD FREE PUBLIC LIBRARY
April 13, 2004
Meeting called to order at 8:00pm. Board members present included D. Crowell, R. Dorer, R. Dyer, M. Ross and P. Russo. Director M. McCulloch and Assistant Director V. Abraham were also present. Absent were board members D. Hoffman and L. O’Connor.
Secretary’s Report of March 2004 was reviewed with immaterial changes made due to spelling errors. Mr. Russo moved to approve Secretary’s Report for March 2004 and Ms. Ross seconded.
Vote: 5-0 in favor
Director’s Report was presented by Director McCulloch with highlights as follows:
a. The book sale held by Friends of Bedford Free Public Library was a great success with sales of $4,365. It is noted that the outdoor sign as well as web notice appear to have been effective marketing tools. Having sale on Friday is also noted as advantage due to associated high book dealer attendance.
b. Easter Holiday patron use was substantial.
c. Mother’s Day staffing is proving challenging and closing on this day may have to be considered due to staffing. It was noted that the library is closed on Father’s Day.
d. The Police report was reviewed for the incident on 3/09/2004. The library has noted the offender’s names and will report to police any inappropriate behavior in the future.
e. Director McCulloch reported that the injury to her hand has required some additional coverage at the reference desk. This has been achieved with no negative impact to service and only minor budget effect. This will continue in the near term.
f. The Garden Club was declined a request for additional space to store their private materials as there is no remaining space available.
g. Monthly invoices, which were stated as consistent with budget, were presented and approved by Trustee signatures. Budget overage on line item Dues & Membership was due to physicals for new staff, which were not expected to be charged to the Library budget.
Mr. Dorer moved to approve the Director’s Report for April 2004. Ms. Ross seconded.
Vote: 5-0 in favor
Trustee “Mini-Workshop”
The Board watched the film “Conducting Public Meetings” and reviewed the written outlines of “Rules and Regulations of the Board of Trustees” and the Bedford Public Library Organizational Chart. The Board discussed need to plan future agenda items addressing:
a. Board insurance coverage.
b. Review of procedure relating to minutes.
c. Review and create positioning paper on PATRIOT ACT.
Old Business
Secretary Nomination:
Ms. Ross moved to nominate Mr. Dorer to serve as Secretary until July 1st and to postpone the nominations for the next term until the May meeting. Ms. Crowell seconded.
Vote: 5-0 in favor
Long Range Plan:
It was recommended that in an effort to maintain continuity in the long range planning, Carolyn Rogers, as past Trustee, should be asked her interest in continuing to volunteer her efforts. Ms. Ross moved to have Carolyn Rogers continue as a non-board participant to the Long Range Planning Committee. Ms. Crowell seconded.
Vote: 5-0 in favor
New Business
Trustee Chair Nomination:
Mr. Dorer moved to nominate Ms. Dyer as interim Chair through July 1st and also to serve as Chair for the term beginning July 1st. Ms. Ross seconded.
Vote: 5-0 in favor
Corporation Nominations:
Mr. Russo moved to postpone the nomination for the Library Corporation until next meeting. Mr. Dorer seconded.
Vote: 5-0 in favor
Director’s Performance Review
It was agreed that Ms. Dyer, Ms. Ross and Mr. Dorer would serve as the subcommittee for evaluation. Mr. Russo so moved and Ms. Crowell seconded.
Vote: 5-0 in favor
Gift Brochure
Ms. Dyer led a discussion on gift activities in relation to other towns addressing both individual and corporate donations. Director McCulloch showed a draft format. Mr. Dorer suggested reviewing the gift brochure used during the fundraiser for the library addition. Ms. Dyer and Ms. Crowell volunteered to continue development of the gift brochure(s).
Step Raises and Appointments
Mr. Dorer motioned to accept the Step Raises and Appointments as presented and Ms. Ross seconded.
Vote: 5-0 in favor
Grounds Lighting
Director McCulloch updated the status of the already approved and funded lighting for the parking island confirming planned installation for this year.
Adjournment
Mr. Dorer moved to adjourn the meeting at 9:40pm. Seconded by Ms. Ross.
Vote: 5-0 in favor
Respectfully submitted,
Peter Russo, In Absentia Secretary