Library Trustees
BEDFORD FREE PUBLIC LIBRARY
Minutes
September 13, 2005
Meeting Called to Order at 8:00 p.m.
Present: Trustees D. Crowell, R. Dorer, R. Dyer, L. O’Connor, M. Pulizzi, M. Ross, and P. Russo. Director R. Callaghan and Assistant Director V. Abraham were also present as well as guests K. Spofford, M. Kane and R. Spofford from the Friends of the Library and Selectman S. Moll.
Secretary’s Report:
R. Dorer made motion to accept the 8/09/05 minutes. Seconded by D. Crowell. Vote: 7-0
Director’s Report:
Director Callaghan reported that a:
* Town of Bedford Citizens Volunteer Workshop was scheduled for September 20th.
* Maintenance improvements included cement patches on outside walks, bulb replacements to the outdoor lights, and the installation of the outdoor cigarette disposal. Director Callaghan also reported that very soon after installation the lid from the cigarette disposal was stolen but that replacement was not expensive.
R. Dorer made motion to accept the Director’s Report. L. O’Connor seconded. Vote: 7-0.
Unfinished Business:
Metrowest Materials Delivery
The interlibrary materials delivery provided by Metrowest has successfully secured a new vender (Eastern Connection) to perform the service. Director Callaghan said that he is pleased with the first few weeks of service. Request for audio-visual materials (music, DVDs, video, audiobooks) are still suspended until the delivery service is proven to be effectively managed and then the Metrowest Library System will notify Bedford of its resumption.
Vacation Policy
The Trustees had a brief discussion reviewing town vacation policy relating to newly hired employees. It was decided that further exploration was needed and L. O’Connor, R. Dorer and P. Russo volunteered to perform additional exploration to gather information for a later trustee meeting.
Friends of the Library
The Friends were welcomed and thank for their ongoing support of the library. Trustees discussed how input from The Friends is an important part of the long range planning process. The Friends expressed their desire to understand the needs of the library and their willingness to provide funds for materials and volunteer efforts for special events not ordinarily allocated for in the annual budget.
Long Range Plan
Director Callaghan reviewed his experience at a seminar in Wrentham about using the Library’s Long Range Plan. The Director reminded the Trustees that the best planning consisted of continual execution and review of action plans. Discussion also included how to plan for potential higher utility rates this winter.
Annual Report
Trustees commented on the great job Assistant Director Vanessa Abraham did in preparing the Library section of the Bedford Annual Town Report. M. Pulizzi motioned for approval of report and R. Dorer seconded. Vote: 7-0
Computer Systems
Director Callaghan notified trustees that he is looking to replace some older Windows 98 computers because they will shortly (by the end of 2006) be incompatible with some Minuteman software.
A suggestion was made to explore the ability to provide reference materials and possible links to Bedford School websites as well as outside sites that are recommended to its students. Peter Russo volunteered to explore what options are feasible.
Annual Report Information Survey to the Board of Library Commissioners
There was a brief discussion on general findings.
Motion to Adjourn: 9:30
L. O’Connor motioned to adjourn and M. Ross seconded. Vote: 7-0