Library Trustees

BEDFORD FREE PUBLIC LIBRARY

Minutes

May 9, 2006

Meeting called to order at 8:05 p.m.

Present: Trustees present included D. Crowell, R. Dyer, A. Hafer, M. Ross, and P. Russo. Director R. Callaghan and Assistant Director V. Abraham were also present. Trustees L. O’Connor, M. Pulizzi were absent.

Secretary’s Report:

P. Russo made motion to accept the 04/11/06 minutes. Seconded by M. Ross. Vote: 5-0

Director’s Report:

Director Callaghan reported on activities:

	The Flooring Committee’s recommendations for color selection should be complete by the next trustee meeting.
	The Children’s Room is planning a new layout.
	Sharon McDonald and Jo Ann Magee completed a media spot for cable TV use.
	Flag tours for the school system have been a big hit and Director Callaghan reported his enjoyment as a substitute tour guide.

D. Crowell made motion to accept the Director’s Report. Seconded by A. Hafer. Vote: 5-0 to accept.

Unfinished Business:

One Book One Bedford:

Director Callaghan reported that attendance varied and that efforts continue to be made to maximize the experience and attendance in book discussions.

Downloadable Audio:

Downloadable audio should be ready June 1^st. Director Callaghan stated that the staff will be briefed on the process and how to instruct the public on use of the service. Trustees discussed the importance of providing information on the benefit of the program to specific groups such as parents and seniors.

Sunday Hours:

The request for Sunday hours in June was discussed. It was noted that this is slow period for circulation. Before a final decision is made, however, Director Callaghan will review the patron surveys completed last year and determine if this was a highly requested service.

Hartwell Painting:

Director Callaghan reported that there was a request for the library to be involved with the raising of funds to commission a painting of Clara Hartwell as she was a long serving librarian in Bedford. It was decided that the Library will not participate in the fund raising activities, however, the Trustees agreed to provide an appropriate location and format to hang the painting when completed.

Community Emergency Response Team:

Director Callaghan discussed the town’s emergency response plan and asked if there should be any specific involvement relating to the library. It was recommended by the Trustees that the Library offer service as a shelter location and knowledge provider for appropriate forms for emergency assistance by the government.

Other Business:

Mothers Day & Easter:

It was determined that the Library stay open on these holidays only if staff is available. Due to Veteran’s Day being a Saturday in 2006, the Board discussed whether to close on Friday to observe the holiday or to close on Saturday. The Director will check on the Town’s holiday schedule and the Board can vote at the next meeting.

Parking

Director Callaghan will continue to track the effect of the High School’s building construction on parking and strive to maximize the library’s spaces during construction as well as spaces allocated after construction is complete.

Step Raises

P. Russo motioned to accept step raises. Seconded by M. Ross. Vote 5-0 to accept.

Motion to Adjourn: 9:30

A. Hafer motioned to adjourn and M. Ross seconded. Vote: 5-0 to accept.