Library Trustees
BEDFORD FREE PUBLIC LIBRARY
Minutes
May 17, 2005
Meeting Called to Order at 8:00 pm.
Present: Trustees D. Crowell, R. Dorer, R. Dyer, L. O’Connor and P. Russo. Director M. McCulloch was also present. Trustee M. Ross was absent.
Secretary’s Report: The minutes were reviewed and corrections were noted necessary to May 2nd including change in attendance to include D. Crowell and spelling correction to trustee O’Connor’s name. Motion was made by R. Dorer to accept the minutes form April 5th, 19th and 25th and also May 2nd with changes as noted. Seconded by L. O’Connor.
Vote: 5-0 in favor
Director’s Report: Director McCulloch noted that major gutter damage made by heavy snowfall had been successfully repaired by Ray Barry, but if the problem recurs, another solution may need to be found. R. Dorer motioned to accept Directors report. Seconded by D. Crowell.
Vote: 5-0 in favor
Old Business:
Library Director Search.
Director McCulloch reported that the Richard Callaghan had enthusiastically accepted the offer for the position as Library Director and that the Town Administrator had approved the terms of the salary and benefits proposed by the trustees. The trustees agreed unanimously that Mr. Callaghan will be a great asset to the library. R. Dorer made a motion to approve the contract to hire Richard Callaghan as Director as of July 11th, 2005. Seconded by L. O’Connor.
Vote: 5-0 in favor
New Business:
Town Treasurer Report
Victor Garofalo reported on Corporation investments. He stated that the funds had been managed efficiently in the first year since transition to be held at Morgan Stanley. Mr. Garofalo reported that the fund mix of stock to CD and money market accounts now better reflected the recommendations of the Town Treasurer and Morgan Stanley relative to the needs of a not-for-profit organization.
Request for Reserve Fund Transfer
L. O’Connor made a motion to request reserve fund transfer for up to $12,000 for Director McCulloch’s retirement costs. Seconded by R. Dorer.
Vote: 5-0 in favor
R. Dorer made a motion to notify selectman of the intention to have a reserve fund transfer to cover 63% increase over budgeted base in fuel transport cost. Motion notes that the exact amount is unknown as there is also a positive surplus due to anticipated electric expense reduction due to the moderate spring temperatures. Seconded by L. O’Connor.
Vote: 5-0 in favor
Computer Monitor Replacement
R. Dorer made motion to approve the use of $1,400 from State Aid for purchase of four flat screen monitors for the reference area. Seconded by D. Crowell.
Vote: 5-0 in favor
Holiday Calendar
R. Dorer motioned to accept the holiday schedule as presented by Director McCulloch with the addition of change to July 3rd from open to closed. Seconded by D. Crowell.
Vote: 5-0 in favor
Trustee Vacancy
Discussion on need to appoint an interim trustee to fill the mid term resignation of trustee. This appointee would serve until the next town election in March 2006. In accordance with the appropriate process R. Dorer made a motion for Director McCulloch to create an announcement inviting town citizens interested in the position to send a letter of their interest to her attention. In accordance with library policy this announcement will be placed on the library web site, in the Bedford Minuteman and posted at the police station. The deadline for submission will be set for June 30th. Interviews of candidates will be held shortly after. Seconded by L. O’Connor.
Vote: 5-0 in favor
Cigarette Disposal
It was noted that during spring clean up a large amount of cigarette butts were found littering the front of the library. The trustees asked that Director McCulloch determine the logistics of locating a cigarette disposal can near the front benches.
Step Raises
No approval necessary.
Renaming of Reference Reading Area
The trustees unanimously motioned that the reference reading room should be renamed as the Meredith McCulloch Reading Room to commemorate the years of enthusiastic commitment to learning. The motion was introduced by R. Dorer and seconded by L. O’ Connor.
Vote: 5-0 in favor
Adjourn 9:45
Motion to adjourn was made by L. O’ Connor and seconded by P. Russo
Vote: 5-0 in favor
Respectfully submitted,
Peter Russo
Secretary