Minutes

March 30, 2005

Meeting called to order at 8:00 pm by Chairperson, Rosemary Dyer.

Present: D. Crowell, R. Dyer, R. Dorer, M. Ross, L. O’Connor and Library Director, Meredith McCulloch.

Secretary’s Report of March 22, 2005 was reviewed and accepted. (Note: There were two typos: Dyer and O’Connor both missing ‘r’.)

Vote: 5-0

NOTE:

A special meeting of the Trustees was called to discuss a procedure for conducting the upcoming interviews for the new Director of the Bedford Free Public Library.

A brief discussion of other business was also conducted.

New Business:

EBSCO Contract

Meredith asked approval of the renewal contract with EBSCO for periodicals for FY06. The contract is not to exceed $15,500.

Motion to approve by L.O’Connor; seconded by R. Dorer.

Vote:

Furniture Acquisitions

Meredith announced that Bentley College, Waltham, MA, is renovating their present library and we are the lucky recipients of some very much needed furniture to equip our expanded library space. This gracious donation comes to us as a result of an alert trustee, Peter Russo. Peter also escorted Meredith to personally hand pick what pieces she felt we needed the most. “The haul” will be delivered some time in May and the trucking will be paid for out of Library funds. A suitable ‘Thank-you” letter is to be sent to he College from the Trustees.

Candidates

Meredith announced the 1^st two candidates that we will interview on April 5, 2005. Lynn O’Connor will serve as chair for this first round of interviews, which will begin at 8 pm (after a 7:30 Library tour for each candidate by the Director including staff introductions where possible. The first interview will conclude at 8:45 pm; allowing for a short rest period and some brief observations. The second interview will begin at 9 pm and run a similar length of time after a similar tour.

This process will be repeated on April 19 with two more selected candidates from the qualified respondents. As a result of these interviews, candidates will be further selected for second interviews.

The list of interview questions was prioritized and some possible additions added that would give the Trustees a better feel for personality traits. Bob Dorer was charged with asking questions in the area of budgets and in particular, experience with town officials, getting their support and recalling specific successes in detail. Success in grant proposals will also be sought. Questions concerning areas of abilities and solid detail of experience will be relegated to the second interview.

Staff Info:

Another Trustee/Staff meeting will be held on Monday, April 4 at 5 pm for those who can attend.

Adjournment

Motion to adjourn the meeting at 9:15 pm. Seconded by M.Ross.

Respectfully Submitted,

Doris Crowell

Secretary Pro Tem

03/24/05