Library Trustees

BEDFORD FREE PUBLIC LIBRARY

Minutes

July 13, 2005

Meeting Called to Order at 7:35 p.m. 

Present: Trustees D. Crowell, R. Dorer, R. Dyer, M. Ross, and P. Russo.

Director R. Callaghan and Assistant Director V. Abraham were also present.

L. O’Connor arrived at 7:45 p.m.

 Secretary’s Report:  Motion to accept the minutes from June 16, 2005 made by M. Ross and seconded by D. Crowell.  Vote 5-0  (L. O’Connor not yet present)

 Director’s Report

Note the following:

·        Note to confirm the acceptance of corporation investment strategy.

·        Rug cleaning will be complete on 31^st and need full day to dry.

·        Review of Drink Policy brought to attention of Director.

Due to time constraints P. Russo made a motion to table discussion and review drink and food policy next meeting when an in-depth discussion could be held. Seconded by L. O’Connor. Vote: 6-0

 R. Dorer made motion to accept Director’s Report.  Seconded by D. Crowell. Vote 6-0

 Old Business: 

Keys to Building

Through many discussions, across different meetings the need for building entry has been discussed.  It has been noted that there is no standard process or policy on access to the closed building for non-traditional reasons such as special maintenance, emergency, repair, construction etc.  The trustees agreed that Director Callaghan should be aware of all key use and, for safety and efficiency, know exactly when the building or special access doors are unlocked for special projects

 R. Dorer made a motion that Director Callaghan confirm that all library keys be tracked by the Library Director.  A key is to be held at the police station for emergency entry.  All other keys will be signed out by the Director for immediate return once the requirement for the key is resolved.  Seconded by L. O’Connor. Vote 6-0

 Minuteman Library Network Agreement

D. Crowell made a motion to accept the Minuteman Library Network Agreement.  Seconded by L. O’Connor. Vote 6-0

New Business:

 Library Brochure

Noted that it is time to modify the brochure to include an introduction of Director Callaghan, and the availability of wireless Internet access.

Step Raises and Appointments

R. Dorer made a motion to accept all step raises and appointments.  Seconded by R. Ross.

Voter 6-0

Interim Trustee:

Interview of Four of the Five Candidates

Mary Baughman, Lois Pulliam, Michael Pullizzi and Robert Beckley all enthusiastically expressed interest in the position as interim trustee.  Trustee O’Connor moderated individual 20-minute interviews.  The interview process used the same pre-established process for all candidates.  This included questions on their interest in library and feelings toward how they can contribute.

Trustees noted that the candidates were exceptional and Bedford is fortunate to have eager and talented volunteers.  It was noted that all candidates would be reminded that the March town elections would include two 3 year trustee terms and a single 1 year term (completion of term for a trustee who resigned).

Adjourn 9:05:

Motion to adjourn was made by L. O’Connor and seconded by R. Dorer.  Vote: 6-0