Library Trustees
BEDFORD FREE PUBLIC LIBRARY
Minutes
August 9, 2005
Meeting Called to Order at 8:00 p.m.
Present: Trustees D. Crowell, R. Dorer, R. Dyer, L. O’Connor, M. Pulizzi, M. Ross, and P. Russo. Director R. Callaghan and Assistant Director V. Abraham were also present.
Secretary’s Report:
R. Dorer made motion to accept the 7/12/05 minutes with correction to the date. Seconded by M. Ross.
Vote: 6-0
R. Dorer made motion to accept 7/19/05 minutes with amended wording to “Carpet Discussion” under Old Business section. The modification should include change from “no drink policies” to “policies where no drinks are allowed.” Seconded by M. Ross. Vote: 6-0
Director’s Report:
Director Callaghan reported that the Bedford Minuteman has offered a space for a weekly “library report.” Director Callaghan said it would be an opportunity for different staff members to contribute.
Director Callaghan reported that he will be attending a long range planning seminar on September 7th and 8th. Director Callaghan agreed that this seminar could also provide some good insights into Trustees’ desire to best incorporate the Friends of the Library into the implementation of the long-range plan.
New Business
Review of Maintenance Project List
Director Callaghan created a list of maintenance priorities and timing for completion. Each point was discussed including: Carpet cleaning and replacement, paint trim estimates completed, cigarette disposal for front walk ordered, targeted enhancement of outside lighting in parking through building mounted lights and redirecting pole lighting while taking care to create ideal brightness and esthetics, repair of peeling ceiling paint, concrete patch to be completed when weather permits and review and completion of circulation area lighting needs.
Discussion and agreement that Trustees should determine a corporate donation policy to be incorporated into the next long term plan.
As a member of the Metrowest Library System, Bedford has enjoyed the free transfer of books, materials, and audiotapes between libraries in the Metrowest Regional Library System, which serves over 300 libraries. Unfortunately, due to a large increase in network request for books, the delivery vendor has been overwhelmed and has not been able, in recent months, to efficiently provide the service in a timely manner. To help temporarily reduce flow while the system and delivery methods are reviewed and enhanced the Bedford Public Library will suspend the request system for audio-visual materials (music, DVDs, videos, books on DC) until the service can be effectively managed. The library will still maintain its own library of audio-visual materials for its patrons.
A reception is planned for October 2nd to officially welcome and introduce the new Director, Richard Callaghan, to the town.
Appointments and Step Raises
L. O’Connor made a motion to approve proposed appointments and step raises. Seconded by M. Pulizzi. Vote: 6-0
Note to send long-range plan to Trustees before next meeting.
Motion to Adjourn
Motion to adjourn was made by L. O’Connor and seconded by R. Dorer.
Vote: 6-0